Part Time Production Administrator

Part Time Production Administrator

Jennifer Griffiths Recruitment are seeking to employ a Production Administrator for our fast-growing and international client in the Port Talbot area. Our client has a passion for the product they produce and their customers. They foster a culture of continuous growth and development, enabling their employees to reach their full potential and drive organisational excellence. The ideal candidate will have previous experience in an admin role and have the ability to work with the production team

About the role

The Production Administrator plays a vital role in supporting the smooth operation of the production process by ensuring accurate documentation and efficient administrative support. The key responsibilities include printing product labels to meet production schedules, scanning and organizing production paperwork into the system, and performing general administrative tasks to ensure compliance and streamline operations.

This role requires excellent attention to detail, strong organizational skills, and the ability to work collaboratively with production teams. The successful candidate will contribute to maintaining accurate records and efficient workflows, supporting the broader production objectives.

 

Working Relationships and Environment

• Reporting to: Factory
• Collaborates with: Port Talbot Manufacturing Team, Procurement Team, Quality and Compliance Officer.

 

Principle Accountabilities

• Accurate and timely creation and printing of product labels to meet production schedules.
• Scanning, organising, and maintaining production and quality assurance paperwork in the system for traceability and audit purposes.
• Supporting the Factory Management Team with administrative tasks to ensure the smooth operation of factory activities.
• Ensuring compliance with company procedures and policies, including product safety, health and safety, and quality standards.
• Maintaining accurate records and filing systems for production and logistics documentation.

 

Principle Responsibilities

1. Label Management:

• Generate, print, and distribute product labels as per the production plan.
• Ensure label accuracy, including product information, batch numbers, and expiry dates.
• Maintain an inventory of label stock and notify the relevant team when replenishment is required.

1. Document Management:

• Scan and upload production and quality paperwork into the system, ensuring proper filing and traceability.
• Organise physical and digital records to meet audit and compliance requirements.
• Monitor documentation for completeness and accuracy, addressing any discrepancies with the relevant teams.

1. Administrative Support:

• Assist the Factory Planner in preparing production schedules, reports, and other administrative tasks.
• Liaise with internal teams, including production, quality, and logistics, to provide necessary documentation and support.
• Maintain office supplies for production administration tasks.

1. Communication:

• Act as a point of contact for administrative queries related to production documentation.
• Provide updates to the Factory Planner and relevant teams regarding completed tasks or outstanding issues.

1. Compliance and Continuous Improvement:

• Ensure all tasks comply with company policies, product safety, and health and safety regulations.
• Identify opportunities to improve administrative processes and contribute to a culture of continuous improvement.

 

Qualifications/Experience

Essential:

• GCSEs or equivalent, including English and Mathematics.
• Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook.

Desirable:

• Additional training or certification in administration or office management.
• Experience with ERP or production management systems (e.g., SAP, IFS, or similar).

Experience:

• Prior experience in an administrative role, preferably in a production or manufacturing environment.
• Experience in handling documentation and maintaining accurate records.
• Familiarity with label printing and scanning systems is advantageous but not essential

 

Person Specification

Personal Attributes:

• Strong attention to detail and accuracy in work.
• Proactive and self-motivated with a “can-do” attitude.
• Flexible and adaptable, with a willingness to take on varied tasks as needed.
• Reliable and punctual, demonstrating a strong work ethic.

Teamwork and Collaboration:

• Able to work effectively as part of a team, building positive relationships with colleagues.
• Strong interpersonal skills to foster collaboration across departments.

 

Communication Skills:

• Clear and professional verbal and written communication skills.
• Comfortable liaising with team members at all levels within the organization.

 

Organizational Skills:

• Highly organized with the ability to prioritize workload effectively under pressure.
• Capable of managing multiple tasks and deadlines simultaneously.

 

Technical Skills:

• Competent in using Microsoft Office applications (Word, Excel, Outlook).
• Ability to quickly learn and adapt to new software or systems (e.g., ERP systems, label printing tools).

 

Problem-Solving Abilities:

• Analytical mindset to identify and resolve issues efficiently.
• Resourceful and capable of working independently when required.

 

Work Environment Adaptability:

• Comfortable working in a production or manufacturing environment.
• Willingness to adhere to workplace protocols, including health, safety, and hygiene standards.

 

Professionalism:

• Maintains confidentiality and integrity when handling sensitive information.
• Always presents a positive and professional demeanour.

 

Location

• Port Talbot – On site

Salary

• £12,975 per annum

Hours

• 20 hours per week
• 4 hours a day
• Monday to Friday

 

If you would like to apply for this role or have any queries then please contact daniel.edwards@jgr.co.uk or niamh.robinson@jgr.co.uk or call 01639 631444.