We are currently recruiting for an experienced Senior Personal Assistant to provide high-level administrative and executive support to the UK Operations Manager within a well-established, international organisation.
This is an excellent opportunity for an organised, proactive and highly professional PA who is confident supporting senior leadership, managing competing priorities and handling confidential business information.
Working within a fast-paced corporate environment, you will play an important role in ensuring the smooth day-to-day running of UK operations, acting as a key point of contact for senior stakeholders, internal departments and external contacts.
Responsibilities:
- Provide executive support to the UK Operations Manager, managing diaries, appointments, correspondence and administrative requirements.
- Coordinate domestic and international travel arrangements, including flights, accommodation, transport, visa requirements and travel documentation.
- Arrange meetings, leadership events and conferences, ensuring meeting materials, venues and logistics are effectively coordinated.
- Act as a point of contact for executive visitors and senior stakeholders, coordinating visits, accommodation and meeting arrangements.
- Process invoices, expenses and transactions
- Maintain accurate financial records.
- Coordinate employee engagement initiatives, recognition programmes and special projects.
- Liaise with insurance providers, legal representatives, corporate functions and external stakeholders when processing documentation and administrative requirements.
- Handle sensitive and confidential business and employee information with discretion.
- Produce reports, presentations, correspondence and business documentation using a range of office systems and software applications.
Experience:
- Previous experience working as a Personal Assistant or Executive Assistant supporting senior management (essential)
- Experience working with senior leaders
- Strong organisational and time-management skills
- Excellent written and verbal communication skills.
- Experience coordinating domestic and international travel.
- Good financial administration skills, including processing invoices and expenses.
- Proficiency in Microsoft Office
- Excellent attention to detail and the ability to handle confidential information with discretion.
- The confidence to work independently, use initiative and remain composed under pressure.
Desirable Experience:
- Experience within a large corporate or multinational organisation.
- Qualification in Business Administration, Business Studies or PA/Executive Assistant studies, or equivalent experience.
- SAP experience highly desirable
Salary: £30,000 – £33,000 per annum (negotiable for the right candidate)
Hours of Work: 8.30am-4.45pm (Mon- Thurs), 8.30am-3pm (Fri)
Location: On-site
Benefits:
- 25 days annual leave
- Company pension
- Life insurance
- Company sick pay
- Bereavement leave
- Cycle to work scheme
- Free flu vaccinations
- Free on-site parking
- Access to an on-site gym
For more information please contact niamh.robinson@jgr.co.uk or call our office on 01656 767778.
